Cover Letter For Administration Job

Administrative Position Cover Letter Example

When you’re applying for an administrative job, it’s important to highlight your most relevant qualifications for the job in your cover letter. The employer will want to know how you're qualified to do the job.

Administrative roles serve a great deal of functions in the workplace. These duties often include assisting office managers, taking calls, managing calendars and travel plans, arranging meetings and scheduling events, preparing reports, data entry, training, customer relations, filing, welcoming clients, working with customers and third party vendors, and more.

What Employer Look For 

Administrative positions require strong interpersonal and communication skills, leadership, computer and research competency, and the ability to work independently and with others from all levels of the organization. It's important for anyone in an administrative role to have top-notch teamwork skills. Time management and the ability to multitask and prioritize projects are paramount to the success of an administrative professional. 

Share these top administrative skills in your cover letter, focusing on the ones that are the closest match to the job requirements. The easiest way to do it is to make a list of the qualifications listed in the job posting. Then match your qualifications to the requirements the employer has posted. Mention your strongest skills in your cover letter.

Based on the nature of the role and the level of personal interaction daily, administrative professionals should be able to communicate clearly both orally and in writing.

The following is an example of a cover letter for an administrative position. See below for more cover letter samples, and tips for emailing a cover letter and resume.

Sample Cover Letter for an Administrative Position

Your Name
Your Address
Your City, State, Zip Code
Your Phone Number
Your Email

Date

Name
Job Title
Company
Street
City, State Zip

Dear Hiring Manager,

As my resume indicates, I have roughly eight years of professional experience in an administrative capacity. I have worked as an assistant either to a department, single individual or multiple individuals in separate departments. I am sure you are aware of the flexibility, focus and diplomacy such positions require. I want to bring the knowledge and insight gained through these various experiences to the Office of the Registrar at GA University.

I have much to offer in the way of diversity of experience and profession in that I have worked in three (3) major industries in the United States: staffing, law, and currently, education. Within these industries I have had the opportunity to learn human resource policies, procedures and the protocol necessary to enforce them ethically and without liability. From my work in a law office I have sharpened my organizational skills, attention to detail and my ability to work with speed and accuracy.

In my past and current positions at GA University I have gained experience in research, writing reports, designing high impact Power Point presentations, administrating grants, and much more. Combine all of this experience with my natural talents (writing, aesthetics, analytical problem solving, logistical planning, and research) and with my work ethic you have a well-rounded candidate you will be proud to have on your staff.

Finally, in all the previous positions I have held, I have approached them as opportunities for career advancement and discovery. I will bring the same entrepreneurial spirit and value added vision to your office.

It is my sincere hope that we will meet for an interview to discuss any questions you may have and a future for me at the Office of the Registrar at GA University. Of course, feel free to call (555-555-5555) or e-mail (youremailaddress.com) me to schedule an interview.

Thank you for your time and consideration, and best regards.

Very truly yours,

Your Name

How to Send an Email Cover Letter

If you're sending your cover letter via email, list your name and the job title in the subject line of the email message. Include your contact information in your email signature, and don't list the employer contact information.

Start your email message with the salutation.

More Cover Letter Samples
Review sample cover letters for a variety of scenarios including a follow-up letter, inquiry letters, job/industry specific sample cover letters, cold contact and referral letter samples.

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Administrative Assistant Cover Letter Sample 1: 

I am writing to express my strong interest in working at your company as an administrative assistant. I am a highly capable and experienced administrative professional. In addition to my administrative skills, I offer significant abilities and experience in organizing, prioritizing, confidentiality of documents, and detailed preparation of reports and projects. My ability to get along well with others, to make necessary adjustments to meet deadlines, and effectively coordinate in fast-paced environments have all contributed to my growth in this field and my employers placing a significant degree of trust in me.

I have successfully completed my Masters of Arts in Mental Health Counseling at Brooklyn College. After graduation, I embarked on a new journey where I had the privilege to work at New York Community Hospital where I absorbed a great deal of knowledge and gained huge insight into the field of administration. My time at New York Community Hospital allowed me to work side by side with the senior administrators on matters regarding finance, processes of care, patient satisfaction, corporate compliance and human resources. I am currently working as an executive assistant at the Russian – American Business Association of Staten Island. In a short period of time, I acquired a good understanding of principles and practices of association, planning, records management and wide-ranging administration. My ability to converse efficiently, as well as my writing and analytical skills were all greatly enhanced. I believe my background and skills closely match your job requirements and I am confident I can make a positive contribution to your organization.

Thank you for taking the time to review my attached resume. Should you have any questions, please contact me at your earliest convenience. I look forward to hearing from you.

Administrative Assistant Cover Letter Sample 2: 

Upon reading the job description you have posted, I am certain I would be a perfect fit for the position at hand. I am extremely computer efficient, and make an excellent assistant/office administrator/support for all who are in need of it in the office when necessary. I possess very good listening skills, am not afraid to ask questions, and am extremely straightforward, acting as a key problem solver when issues may arise.

I am very skilled in math, possess excellent reasoning skills, and give 100% attention to detail. I have extensive experience in the role of executive assistant and administrative assistant, as detailed in my resume attached. I am looking for a position such as the one listed here because it involves assisting and organizing for an executive, which truly is my forte. Out of all positions I have held over the years, my role as Executive Assistant to the COO of Equities Controlling, Operations division at Deutsche Bank was truly my favorite, and I held this role for four years. I only moved on from the position because I was offered a promotion to work within the Equity Options group as an analyst, and I accepted.

In hindsight, I believe I am best fit as an assistant to a smart, busy individual or company. I seem to flourish in that role, and I enjoy the fast paced environment which surrounds such individuals/companies. I work quickly and efficiently under pressure, and truly enjoy being busy.

The position you are looking to fill reads to me as exactly the kind of opportunity for which I have been searching. Please review my attached resume and contact me at your convenience. I thank you for your consideration, and look forward to hearing from you.

Administrative Assistant Cover Letter Sample 3: 

My name is Julia Marks and I am currently a student (senior) at Rutgers University finishing up my BA. I am currently seeking a full time job to pay for the cost of tuition. I came across your listing for the position of Administrative Assistant and am very interested in the opportunity.

I have previous and current administrative work experience and have over 6 years experience working in an office environment. I have done it all – filing, faxing, copying, making spreadsheets, entering data, answering multiple phone lines and emails, etc. – I am quite flexible in the work I do. I am able to take on multiple tasks fairly easily and am able to learn new skills quickly and effectively. I consider myself a hard worker who is easy to get along with (I can provide excellent recommendations in that regard!). I always have a positive attitude because I believe that negativity in any area of your life is just useless and detrimental to what can be accomplished. I consider myself to be highly organized and capable of taking on the tasks listed in your ad. I think I would be a great addition to your team and believe that I could learn a lot as well.

I am available to start as soon as possible and my salary requirements would be negotiable as this would be my first opportunity for full time employment. I have attached a copy of my resume so you may see my qualifications for yourself, however, I believe a face to face interview would allow us to get to know each other better and answer any questions that may arise. I am curious about your company as well and have a few questions that I would like to inquire about myself. I really believe I am an excellent candidate for this position and hope I will be considered. A chance to prove that I can be a great addition to your team is all I ask. Please let me know if there is anything else I can provide in terms of references or writing samples. Thank you for your time. I look forward to hearing back from you.

Administrative Assistant Cover Letter Sample 4: 

I believe the Administrative Assistant position you currently have open would be an ideal fit with my experience. As an experienced administrative assistant, I am adept at managing day to day work flow activities, from providing administrative support to departmental managers to serving as point person and the “voice” of the Company.

My resume outlines my skills and knowledge in Recreation and Tourism, Marketing, Sales, as well as Administrative work. I believe all aspects of my past experiences can benefit your Company. Key elements which I possess for the success of the position includes the following:

  • Exceptional Organization and Customer Service Skills
  • Keen Attention to Detail
  • Proficient in Microsoft Suite, Advanced Publisher Skills (Both MAC and PC Computer Savvy)
  • Commitment (First Person In, Last Person to Leave Mentality)
  • Professional Demeanor
  • Detail Orientated, Accurate, Flexible and Reliable
  • Team Player with the Ability to Work Effectively in any Environment
  • Ability to Develop, Execute, Integrate, and Track Creative Marketing Materials
  • Strong Verbal and Written Communication Skills

Other qualities that I possess, which may not be readily apparent from my resume include integrity, intelligence, and high energy, along with a diverse background and range of abilities. I am one who embraces creativity, new ideas and able to work in fast-paced environments. My ultimate career goal is to grow with a company that is passionate about what they do,works above and beyond for their clients, and is well known for their explicit services.

I believe my dedication, experience, and advanced skills would be an ideal match for this position.  I am eager to learn more about the position and would appreciate the opportunity to speak with you about my qualifications.

Please review my attached resume as my application for this position. I look forward to hearing from you soon.

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